Digital Organization and File Naming Conventions

Last week I returned from a genealogical research trip to the Family History Library in Salt Lake City, Utah. The result of my three days of research was more than one hundred digital images of microfilmed documents, mostly consisting of 19th century New Jersey deeds for Middlesex County and daughter county Mercer, created in 1838. I was in information gathering mode and did not have time to read through more than a few of the documents while on-site. I needed a quick way to catalog my finds so I could see at a glance what I had already scanned and what was still outstanding from my to-do list.

For this project, I chose to first create an Excel spreadsheet where I entered in selected entries from the deed index available on microfilm at the library. Since I am exploring connections between the Tindall and Carson families post-Revolution in the aforementioned counties, I chose to focus on deeds where people with these surnames were grantors and grantees on the same document, or documents that indicated “heirs of” or “estate” or similar verbiage.

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Portion of my Excel spreadsheet showing deed research underway on the Tindall family of New Jersey.  [Click to enlarge this or any other photo.]

I then pulled the relevant microfilm, scanned the film, and saved an image file to my FHL 2014 folder on my thumb drive. Every evening when back at the hotel, I copied the contents of the folder to my laptop and to Dropbox for safekeeping.

I chose to save copies of the microfilmed documents as JPG files at 300 dpi or better (depending upon legibility of the microfilm). All saved files were named in a similar fashion, with one example shown below:

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Elements of the file name, from left to right
Repository: FHL
Microfilm file number: ####### (7-digits)
Volume number
Page number
Surname
Type of document (i.e. deed, death record, etc.)
Miscellaneous: this field may or may not be used; if I imaged only a portion of the full page, I might include “top” or “bottom” or “light” or “dark” depending on how I may have cropped or edited the file.

Note that I use no spaces in the file name, and separate the various elements with a hyphen. This will improve readability and sorting, and if I choose to upload the file to my website, I will not get those %20% space fillers in online URL links.

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Files in my Data > Genealogy > FHL 2014 folder

Not only does this file naming convention help me stay organized, it also helps me to maintain the necessary information for later crafting of a source citation. How many times have you gotten a copy of an item, only to later be unable to recall the source of that file or photocopy? By including the repository and the film number in the file name I have that information close at hand, and can later pull title information from the institution’s online catalog. Although not shown above, I typically include an image of the spine of the filmed book to aid me in creating accurate source citations as well.

Assembling the various images that make up one document into a single PDF file and abstracting and transcribing that information will keep me occupied over the next few months. I plan to also plat out the various metes and bounds parcels using DeedMapper (or similar software) at a future date.

Web Sightings: New Jersey Civil War Gravestones

This is the first post in what I intend to be a continuing series I am calling “Web Sightings“, highlighting websites I use in my own research.

New Jersey Civil War Gravestones [link] is an online database of headstone images of Civil War veterans and related service and biographical information aimed primarily at genealogists and family historians. Their mission “is to capture digital images of gravestones of our ancestors who served in the Civil War and are buried throughout New Jersey“.

This website is one of the many independent sites now utilizing software originally developed for the Gravestone Photo Project (GPP) in 2003 to house and display cemetery images as part of the larger Iowa GenWeb project.

More than one million gravestone images have been uploaded to GPP websites as a whole, and more than 12,000 of those images are part of the New Jersey Civil War Gravestones site. Soldiers from both sides of the conflict are included in this New Jersey database, as long as they were buried within the state. Since this is an archive of grave markers, there will be no entry in the database if there is no corresponding headstone image. This is one of the main differences between New Jersey Civil War Gravestones site and the better known cemetery website called Find A Grave.

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The site has a Quick Search function, which allows one to input a first and last name, and limit the search to a particular county within the state of New Jersey. This is the default search type, accessible on the site’s home page, or by clicking on Search on the menu bar. There is also an advanced search feature, accessible by clicking Search on the menu bar, then Advanced Search. Advanced search reveals additional parameters including search by record ID, cemetery, submitter information or upload date.

Searching for the grave marker of a service member is straightforward: simply input a name in the search box. I am searching for the surname Carson, so that is the name I used in the example below. If searching for a very common surname, you may want to include a first name and/or county in your search. As a general rule, I always do a very broad search at the outset, and then narrow the search only if I get too many results.

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I quickly received a list of eleven Civil War soldiers with the Carson surname buried in the state of New Jersey with gravestone photos contributed to the website.

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I recognized all five of the Mercer County names; three of these men were brothers, and are part of my extended Carson family from that area. Their information from the New Jersey Civil War Gravestones site appears below.

james-carson-nj-civil-war-gravestonesJames T. CARSON (1836-1910) Co. E, 21st New Jersey Infantry.1 (Click on his name to go to the featured website.)

perrine carson nj civil war gravestonesPerrine CARSON (1821-1866) Co. I, 38th New Jersey Infantry2. Birth and death dates are from my own research, and are not part of his database entry. See my blog post regarding the provisioning of his headstone, part of the Office of Quartermaster General records (RG 92) at the National Archives here. A more legible image of his headstone is on the aforementioned Find A Grave site here.

george carson alias cassner nj civil war gravestonesGeorge H. CARSON, alias CASSNER (1834-1903) Co. F, 38th New Jersey Infantry3. Middle initial of H (for Henry) and his birth date is from my own research. I included an image of one of his pension cards (from T289) as part of a 2012 blog post here. The pension bureau confused the service of two New Jersey Civil War veterans named George Carson, and have papers incorrectly interfiled in their pension files as agents attempted to establish their separate identities.

The fifth man from Mercer County, John Wesley Carson, is not the same man as I have blogged about here previously, even though they share a name. Our John Wesley Carson moved about following the Civil War and died in Oregon.

There are several things to be aware of when using the New Jersey Civil War Gravestones site.

It is not all-inclusive. Not all Civil War veterans buried in New Jersey are included in this database. This is a volunteer-driven site and requires that a recent photo of the headstone be submitted, along with information about the veteran’s military service. The site owner will then verify the service before actually posting the photograph. If the soldier had no headstone, or service cannot be verified, then the submission will not be accepted.

All headstone photographs submitted to the site must be original images taken by the contributor. Images from other websites or taken by others may not be uploaded without their express permission. The photographer retains all rights to the image, but gives permission for the project coordinator to edit the image if necessary to meet certain specifications and to store and display the images “permanently for free public access“.

Getting permission to utilize the photographs may prove to be difficult. I have submitted two separate requests via the website’s contact form (12/2012 and 6/2014) and never received a response to either request.

Overall, this is a fantastic resource for those with Civil War soldiers buried in New Jersey. Kudos to the site coordinator for undertaking this worthy project. I wish I could name those responsible, but I have not been able to glean that information from the website, nor from a WHOIS search. And, a BIG thank you to those who have contributed their time and images. Should you have images you wish to contribute, please visit this link.

Finally, here is a link to other Gravestone Photo Project sites.


Sources:

1 New Jersey Civil War Gravestones, database and images  (http://newjerseycivilwargravestones.org : accessed 29 Jul 2014), entry no. 10384 for James T. Carson (1836-1910), citing Groveville Cemetery, Groveville, Mercer County, New Jersey; image contributed 24 Aug 2012 by “fredsays”.

2 New Jersey Civil War Gravestones, database and images  (http://newjerseycivilwargravestones.org : accessed 29 Jul 2014), entry no. 6857 for Perrine Carson (no dates), citing Presbyterian Churchyard, Hamilton Square, Mercer County, New Jersey; image contributed 16 Sep 2010 by “fredsays”.

3 New Jersey Civil War Gravestones, database and images  (http://newjerseycivilwargravestones.org : accessed 29 Jul 2014), entry no. 6853 for George Carson (d. 1903), citing Riverview Cemetery, Trenton, Mercer County, New Jersey; image contributed 15 Sep 2010 by “fredsays”.

Disclaimer: The author regrets the inability to obtain explicit permission to showcase images from this website and makes no claim to ownership of any image shown here. Clearly, all screenshots on this Web Sightings post were taken from the New Jersey Civil War Gravestones site, and every attempt has been made to make that obvious.

Carson Family Group Sheet: Charles and Caroline

This third installment in a chronology discusses how I identified the parents of Andrew, Charles and Furman of White City, Morris County, Kansas, and their brother, Wes, and summarizes what I knew of the family as of 2002.

In part two of this series, I first presented my research question, a relationship question seeking the identity of the parents of four Carson brothers, all of whom were thought to have been from New Jersey originally, and three of whom lived in the vicinity of White City, Kansas in the early to mid-1900s. Following additional research, I refined the question slightly:

Who were the parents of Andrew, Charles and Furman Carson, residents of Morris County, Kansas from 1900-1920, and their brother Wes, location unknown?

All research questions will govern both the sources consulted and steps undertaken to determine the answer to a focused question, and such is the case with my research. The first step described in my prior post was to consult the 1870 New Jersey census. I located a household in Mercer County, New Jersey that matched up with what I knew of the Carson family up to that time.1 The extracted information from that census entry appears below:

1870 census household for Caroline Carson

The fine print from the 1870 census form tells us that Census Day that year was June 1st, so this should represent the household composition and ages as of that date.

We do not have explicit statements of relationship in any Federal census before 1880, but we can hypothesize that Caroline was the mother of all the children listed with the Carson surname. The identity of Lewis Rainear and his relationship to the Carsons was a mystery then and remains so to this day.

When I filtered the information to include only those individuals named Carson and re-arranged the list in chronological order, it became easier to see the regular spacing of the children’s birth years. To arrive at the estimated birth years, I simply subtracted the age from 1870. Although this basic method does not take into account all the many nuances (and correct estimates will encompass a broader range) this gave me a quick idea of what time frame I was dealing with. For a comprehensive discussion of age calculation, see the recent article by Dr. Barbara Levergood entitled “Calculating and Using Dates and Date Ranges” in the March 2014 issue of the National Genealogical Society Quarterly.

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To gather more information about the Carson family, I looked for their 1860 census enumeration in New Jersey, since that is the stated birthplace of Caroline and all of her presumed children. One census household in 1860 looked very promising when compared with the 1870 census entry for Caroline Carson and children.

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Composite image of the 1860 census household of Charles and Caroline Carson, West Windsor Twp., Mercer Co., New Jersey.2 Highlighted individuals were included in the 1870 enumeration. The “do” notation in column 10 means “ditto” and represents “New Jersey” as a place of birth, carried down from higher up on the page.

Note the points of commonality when the data are correlated between the two census years.

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The 1860 census revealed two other possible family members: a male head of household named Charles Carson, and an older boy, 13-year-old John W. Carson. These two additions may be Caroline’s husband and the elusive Wes Carson, identified by my grandmother as a brother of Charles [Jr.], Andrew and Furman Carson. Note that a presumed daughter (Amanda) is missing. If she was 11 years of age in 1870, she likely would have been a part of the household in 1860 as a girl about one year of age.

I next turned to the 1850 New Jersey census and located this entry for Charles and Caroline Carson in adjacent Monmouth County.

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Composite image of the 1850 census household of Charles and Caroline Carson, Upper Freehold Twp., Monmouth Co., New Jersey.3

Extracted household information:

Dwelling 219, Family 219
Charles Carson, age 26, male, labourer, born New Jersey, cannot read and write
Caroline Carson, age 21, female, born New Jersey, cannot read and write
Wesley Carson, age 4, male, born New Jersey

I updated my table with this new information.

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Census research on Charles and Caroline Carson as a couple ended at this point since both would have been too young to have appeared as heads of household in their own right in 1840.

Beyond census research, in 2002 I had located one additional record that mentioned Caroline Carson and a presumed daughter by name, living at the same address in Chambersburg: an extracted entry from the 1881 Trenton City Directory.

Carson, Amanda, 112 Madison, Chamb’g
Carson Caroline, widow, 112 Madison, Chamb’g4

Other names of interest from this city directory, which probably represent the entries for the other children of Caroline Carson, are as follows:

Carson Andrew, laborer, h Fillmore n Clinton, Millham
Carson Furman, farmer, h 1212 Broad, Chamb’g
Carson John W., wool worker, h 826 Hamilton, Chamb’g5

It should be noted this same directory also contains two entries for Charles Carson. One of them is probably the listing for the son of Charles and Caroline, but the other entry is likely for yet another man named Charles Carson living in the vicinity. Our Charles Carson was supposedly dead by 1881.

Carson Charles, laborer, bds 622 Second
Carson Charles, wool worker, h 170 Lamberton6

Having analyzed the information contained in each of these sources, and after careful comparison of that information, I was able to make these statements which can be crafted into research questions and be proved or disproved by further research.

  • Caroline and Charles Carson likely married about 1845, possibly in Monmouth County, New Jersey where the couple resided in 1850.
  • Charles Carson pre-deceased his wife. Caroline Carson was called a widow in 1881, but Charles was not present in the census household in 1870. Given the fact that no children appear to have been born to the couple after about 1861, it is possible that Charles died closer to that date. Caroline was still a young woman of child-bearing years, and it is unlikely she would have abruptly stopped having children if her husband was still present in the household. Examine the possibility of Civil War service for Charles Carson.

In the period represented by the 1850 – 1870 censuses, the Carson family was found in three townships in two counties. The townships of Upper Freehold, West Windsor and Hamilton are contiguous although they span county borders.

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Research on this family is on-going, and much additional information has been gleaned in the past twelve years. In my next post, I will discuss how I found others researching this family, and how we determined the date and circumstances surrounding the death of Charles Carson. If you have information on this family you would like to share, please use the associated comment form found by clicking on the title of this post.

Sources and credits:

Image credit: Topographical Map of Mercer Co., New Jersey by F. W. Beers (1872), courtesy David Rumsey Map Collection online at http://www.davidrumsey.com via a Creative Commons 3.0 license. Annotated by the author to mark townships of interest.

1 1870 U.S. census, Mercer County, New Jersey, population schedule, Hamilton Township, p. 82 [stamped], dwelling 270, family 268, Caroline Carson in Lewis Rainear household; digital image, Ancestry.com (http://www.ancestry.com : accessed 21 Dec 2013), citing National Archives microfilm publication M593, roll 871.

2 1860 U.S. census, Mercer County, New Jersey, population schedule, West Windsor Township, p. 89 [penned], dwelling 676, family 696, Charles Carson; digital image, Ancestry.com (http://www.ancestry.com : accessed 22 Jun 2014), citing National Archives microfilm publication M653, roll 697.

3 1850 U.S. census, Monmouth County, New Jersey, population schedule, Upper Freehold Township, p. 351 [stamped], dwelling 219, family 219, Charles Carson; digital image, Ancestry.com (http://www.ancestry.com : accessed 22 Jun 2014), citing National Archives microfilm publication M432, roll 457.

4Fitzgerald’s Trenton and Mercer County Directory (Trenton, N. J. : Thomas F. Fitzgerald, 1881), 135; Trenton Historical Society (http://www.trentonhistory.org : accessed 22 Jun 2014).

5 ibid. 135, 136.

6 ibid. 136.

Pennsylvania Death Certificate of Peter Whitlock

Pennsylvania death certificates covering the 1906-1924 time frame were released online yesterday at Ancestry.com. Scanned in full color, they are available to Ancestry subscribers, and to Pennsylvania residents for no charge.

I am looking for the death certificate for one Peter Whitlock, a Civil War soldier who ties into my own New Jersey Carson line. He died in 1908 from lockjaw, possibly in Union County, Pennsylvania. I entered that information into the search form, and got zero hits.
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I had an exact date of death for Peter Whitlock, so I decided to browse the collection instead. Fortunately, this collection can be browsed by year, and is arranged in order by certificate number.

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I searched for roughly 30 minutes without finding his death certificate. From what I can tell, the certificates are batched as received by the state, so you might find a number of Luzerne County certificates, followed by those of another county, with more Luzerne County certificates after that. There were plenty of other death certificates I was interested in, so I quickly got lost in those for a time.

I decided to tackle this again today after speaking with a friend, who reminded me that the death certificate indices are online in a separate database. I quickly found the link to the indices at the Pennsylvania Department of Health. Drilling down by year and then by the letter of the alphabet yielded a PDF file, which did not seem to be searchable. Nonetheless, I did find the correct page for Peter Whitlock’s entry.

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The entry reads as follows:
Whitlock, Peter: 59352: Fayette Co.: June 25
The number 59352 following his name is the “State File Number” needed to locate the certificate on Ancestry. Further down on the Ancestry search form is an area that permits one to search by certificate number. I typed 59352 in the data field, and then checked the box to do an exact search.

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This time, I received a total of 19 hits, which does seem a bit odd. The last entry on this list of results is the one of interest to me.

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The reason I was initially unsuccessful in my search was likely because Peter Whitlock’s last name was indexed in this collection as WHITTOCK. Clicking the View Images icon on the right led me to the digitized death certificate.

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Portion of the death certificate for Peter Whitlock on Ancestry.com

Good luck researching in this incredible new record set!

[Last modified: 24 Jan 2018, to update link]